Talent Operations Systems Coordinator

Company Description

OVERVIEW
Publicis Groupe is the world’s largest communications holding companies, present in over 110 countries and employing about 108,000 professionals.. The Groupe is positioned at every step of the value chain, from consulting to execution, combining marketing transformation and digital business transformation.
 
HELPING OUR CLIENTS UNLOCK GROWTH IN THE PLATFORM WORLD
Our clients compete in the platform world, a horizontal marketplace between creators and consumers, between speakers and listeners, between buyers and sellers. To thrive in the platform world, companies must continue to innovate their products and business models. Four imperatives (1. Real Identity, 2. Dynamic, Diverse and Disruptive Creativity 3., Smart Media and 4. Direct Relationships) via our suite of world-class agencies, are necessary for modern brands to win in the platform world. At Publicis Groupe, we’ve invested in capabilities across these four imperatives our clients need to unlock growth. As the only one who can architect, build and orchestrate end to end solutions, not only do we have a proven record of building bespoke models for clients and leading expertise across all major industry categories, we are able to offer our talents more opportunities to grow and benefit from a richer learning experience. We call this Power of One. Powered by a 100,000-strong network via Marcel, our AI-based platform, we are also able to provide our clients and talents instant access to resource, knowledge for any need, any time, in any market.
 
THE SPIRIT OF VIVA LA DIFFERENCE
Viva La Difference is deeply rooted in everything we do. It has always been in our DNA. From the birth of Publicis, 94 years ago, when Marcel Bleustein-Blanchet, our founder, invented French advertising. Viva La Difference expresses how we value and respect each individual and recognize what makes us distinctive. This is the charge that inspires our teams to celebrate the differences in identity, background, culture, and experience of all of us. It is how we behave with each other and our clients, and it is deeply rooted throughout our work, to elevate and bring to life our differences throughout the platform world.

Overview

👋 What’s this role all about?

You’ll be joining the Talent Acquisition Operations team - the people who keep all the hiring processes, systems, data and tools running smoothly so recruiters can focus on finding great talent. Think: problem-solving, organising, improving systems, and making things easier for everyone.

This is a brilliant entry-level opportunity if you like being the person who keeps things on track, enjoys learning new tools, and wants to grow a career in talent. 

Responsibilities

🚀 What you’ll be doing

Spotting gaps or issues in processes and helping improve them

• Pulling together useful reports and data for different teams

Keeping our Applicant Tracking System (iCIMS) accurate and up to date

Creating the weekly Talent Acquisition newsletter and the company-wide 'Hot Jobs' newsletter

Supporting onboarding for new recruiters and Talent colleagues

Managing admin tasks like purchase orders and maintaining process documents

Qualifications

🧠 What we are looking for

Strong organisation skills and attention to detail

A proactive, can-do mindset

Adaptability... you’re calm when things change quickly

Interest in admin, data, operations or HR/Talent (but it doesn’t have to be formal)

Confidence using tools like Excel, PowerPoint and Outlook

Additional Information

This is an entry level role and the proposed start date is January 2026.

Please note that applications for this role close on Friday 21st November 2025.

📝 How to Apply

Apply online

Complete our gamified, skills-based assessment with Arctic Shores — you’ll receive an email invitation directly from them

Have a call with one of our Emerging Talent team

Join us for interviews

Publicis Groupe operates a hybrid working pattern with full time employees being office-based three days during the working week. 

We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process.

Please make sure you check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG’s (Employee Action Groups).

#DNI