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GBP 7741 School and College Engagement Assistant

University of Exeter Internships
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Job Summary

The Schools and Colleges Engagement Team at the University have an exciting opportunity for a School and College Engagement Assistant to join them and support with the delivery of events and activities in schools and colleges based in the UK. Based in Exeter, you will spend a significant proportion of your role working out in schools and colleges, for example delivering workshops, recruitment and educational sessions. You will also be involved in developing workshops and presentations, online resources and/or marketing materials. You will contribute towards the successful delivery of online outreach through our Discover University programme of activities. You will support our Easter and summer residential programmes, assist with occasional events on campus in Exeter, and help run CPD sessions for teachers and HE advisors. You will represent the University at national exhibitions organised by partners including UCAS, UK Uni Search amongst others. 

This role is part of the Graduate Business Partnership (GBP) scheme and offers a full-time contract (36.5 hours per week) until July 2026. You will need to be based in Exeter visiting schools and colleges across the UK. This role offers the opportunity for hybrid working – some time on campus and some from home. You will need to have a UK driving licence for this role and hire cars will be provided.

 

Key Dates

Closing Date: 17/6/25

Interview Date: 1/7/25

Start Date: available immediately 

End Date: 31/7/26

 

Salary: £26,257 per annum.

 

Purpose of the Role

Supporting the School and College Engagement Team, you will be working towards our student recruitment and widening access strategies reaching out to prospective students, teachers, advisers and families. With excellent communication skills, you will be confident in working with groups of pupils from various age groups, building relationships with teaching staff, and presenting to prospective students and their families. 

Duties and Responsibilities 

  • Assist with maintaining relationships with schools, colleges and partner agencies to support widening participation and recruitment.
  • Liaise with teachers to ensure that correctly targeted students participate in activities.
  • Support existing partnership work including engagement with the SEREN network and The Elephant Group network of schools.
  • Work with other team members to plan and deliver a range of outreach and recruitment initiatives and support colleagues as required.
  • Assist with the planning and delivery of workshops, residential programmes, outreach digitally and in schools and other activities.
  • Supervise the work of Student Ambassadors to ensure projects are delivered effectively.
  • Consistently recording and reporting on activities to assess impact and efficacy and contribute towards the annual School and College Engagement Report.
  • Represent the University at key recruitment and outreach events including HE Fairs and careers events or at digital alternatives as appropriate.
  • Participate in the Performance and Development Review cycle, agreeing targets and outcomes and taking part in any relevant training and development.
  • Abide by the University’s policies and comply with Health and Safety legislation.
  • Support the delivery of priority recruitment and outreach events, including pre-application Open Days, Offer-Holder Visit Days, campus tours, incoming visits and confirmation & clearing.
  • To have a flexible approach and a willingness to undertake other tasks and projects as might reasonably be required, commensurate with the grade of the post and in some cases linked to your specialist skills.

You will be expected to work such additional hours as are reasonably necessary to fulfil the requirements of the post, including evening and weekend work, for which there are arrangements for time off in lieu. You will be required to travel across the UK and therefore a full UK driving license is required and you will have access to hire cars if needed.

 

Training and Development - What Skills and Experience will this Opportunity Provide?

  • Event planning and delivery experience
  • Experience working with a wide range of academic and professional service colleagues from across the University
  • Insight into the barriers preventing young people and under-represented groups from progressing to university
  • Wide range of transferable skills to include communication, organisational, presentation, teamwork and attention to detail
  • Experience of working with teachers and young people in an outreach context
  • Attendance at termly Access, Participation & Outreach team development days

 

You will be asked to complete the university’s mandatory online training in: 

  • Prevent Duty - Inclusive, Cohesive and Safe Universities
  • Equality and Diversity Introduction
  • Health and Safety Introduction
  • Information Governance

 

Support Available

  • Regular meetings with the line manager
  • Induction facilitator
  • Regular team meetings to enable sharing practice
  • Team resources outlining key process
  • On the job training/shadowing
  • The university offers extensive support to staff, including a structured Professional Development Review and Wellbeing Service plus 1:1 support from the Internships Team.

 

The Benefits

You will have access to a wide range of benefits, rewards and recognition from the University including: 

  • Flexible/hybrid working
  • Generous pension
  • A holiday allowance of 39 days per year
  • Totum Card (student discount)
  • Salary Exchange Schemes such as the Cycle to Work Scheme
  • Discounted membership to the university's sports facilities including cricket centre, indoor/outdoor pools, squash courts and fitness centre’s.
  • The university offers extensive support to staff, including a structured Professional Development Review and Wellbeing Service plus 1:1 support from the Internships Team.
  • All Graduates are offered a ‘how to make the most of your internship’ guide.
  • You will have access to the university’s Career Mentor Scheme and career consultancy opportunities.
  • You will have access to the university’s extensive suite of online training which includes Excel, presentation skills, and negotiation skills.
  • You will be invited to quarterly networking and professional development events through ‘The Graduate Network’ exclusively for GBP’s and their line managers.

 

About You (Person Specification)

Degree and Attainment

  • Open to UK and International finalists and graduates who have graduated from a UK-based university in the last 3 years.
  • International graduates must have a Graduate Visa for the duration of this contract.
  • An enhance DBS check will be required (cost covered by the University).
  • As travel is required for this role, you must hold a full UK driving licence. You will have access to hire cars.

Skills

  • Excellent organisational and planning skills
  • Ability to manage multiple projects meeting deadlines and targets
  • Strong communication, presentation and interpersonal skills with a proven ability to disseminate information effectively to a variety of audiences
  • Good IT skills including Word, Excel and PowerPoint
  • Desirable – Experience of planning and delivering events
  • Desirable – knowledge and experience of the UK education system, including the UCAS application process

Personal Qualities and Attributes

  • A flexible, professional and proactive approach to work
  • A positive approach to change and a willingness to adapt
  • Proven ability to work effectively as both a part of a team and independently
  • A commitment to providing excellent customer service
  • Desirable – experience of delivering presentations

Knowledge

  • Desirable - Understanding of diversity issues and commitment to inclusive behaviours and practice

Prior Experience 

  • Proven ability to work with high levels of accuracy
  • Ability to be able to talk from experience about studying a subject at degree level
  • Proven ability to effectively multitask

 

About the University Department

The Access, Participation & Outreach team works to attract high potential students from all around the world to the University of Exeter and to increase the diversity of students entering higher education.

Our teams carry out the following functions:

  • Working with teacher and advisers to raise awareness of the University of Exeter amongst prospective students.
  • Engaging with prospective students all around the world to help them make informed choices about their future.
  • Creating opportunities to experience University life and our world class campuses through open days, residentials and virtual experiences.
  • Delivering a high-quality admissions and enquiries process, supporting prospective students as they enter higher education.

 

Graduate Business Partnership (GBP) Scheme Requirements

  • To undertake a graduate role through the GBP scheme, you must have either achieved your degree or be in your final year at any UK-based university.
  • If you are in your final year, your working hours may be reduced to 15 hours per week (for undergraduates) or 6 hours per week (for postgraduates) to ensure you have the capacity to successfully complete your degree. More hours can be completed if your academic agrees and provides written confirmation.
  • If you do not pass your degree, the GBP role will end early.
  • You must have graduated in the UK within the last 3 years of your most recent degree (we will consider extenuating circumstances of potential applicants that may have prevented them from undertaking a graduate role within 3 years of graduation).
  • The University of Exeter is committed to developing an environment which promotes equality of opportunity, values diversity and inclusivity. 
  • We are committed to creating an inclusive culture and engage with evidence-based charter frameworks for gender (Athena SWAN and Project Juno for Physics), race equality (Race Equality Charter Mark) and LGBTQ+ inclusion (Stonewall Diversity Champion)
  • Learn about the university’s commitment to the Disability Confident scheme here
  • At the time of starting employment, the successful candidate must have permission to work in the UK and evidence must be provided in advance of the appointment.  Examples of suitable evidence can be found here. Candidates should continue to have permission for the duration of the GBP contract. This includes British citizens, individuals with an EU Pre-Settlement or EU-Settlement Status; and those with a Graduate Route Visa.
  • All graduates need to reside in the UK whilst undertaking this role.

 

How to Apply

  • Download and complete the attached 2024-25 Internship Application Form. CVs cannot be accepted. Please make sure you have downloaded the latest copy of the Internship Application Form.
  • Guidance and useful tips for completing your application are found on the Internship Application Form.
  • Refer to the job details contained within the advert when writing your personal statement.
  • Use the STAR approach to evidence each requirement in the Person Specification.
  • You should insert the correct reference code on the application form: GBP 7741
  • Please save your Internship Application Form as ‘your name - GBP 7741’
  • The University is a Disability Confident employer and as such this policy applies to recruitment through GBP Scheme. Applicants who identify a disability on the application form will be offered an interview if their application demonstrates they meet the essential criteria.
  • Please also include details of any reasonable adjustments you may need for an interview or to undertake the role.
  • You should explain why you would like to work for the employing organisation and why you think you would be a suitable candidate for this role.
  • Send your completed application (not by OneDrive) to internships@exeter.ac.uk, with the reference code: GBP 7741 in the subject bar of your email, by the closing date.

 

Further Guidance and Support

  • (Exeter graduates only) You can refer to the My Career Zone Digital resources on application and interview preparation here.
  • (Exeter graduates only) If you need support with your application, you can book an appointment through the Career Zone.
  • Unless stated, interview expenses will not be paid.
  • It is recommended that you check your online presence on social media to ensure it represents you well, as some employers may undertake online research of their applicants.
  • If you have any questions, you can email the Internships Team at internships@exeter.ac.uk