Graduate PMO Assistant (Belfast) - June 2025
JOB PROFILE TITLE: Trainee PMO Assistant
SALARY: £20,500 - £23,500
JOB PROFILE DESCRIPTION
MAIN PURPOSE OF THE ROLE & RESPONSABILITIES IN THE BUSINESS:
As a Graduate Programme Office Assistant at Kainos, you will provide administrative support to project managers through the Project Management Office (PMO) admin function, as well as support for the administration of our professional services automation (PSA) system.
Upon completion of the 12-month Early Careers Programme, you will have gained knowledge and skills to help transform the organization and set you on the path to becoming the next generation of leaders at Kainos. Fun fact - 11 of our 17 leadership team members have graduated from our Early Careers Programme!
Your key responsibilities will include:
Project Resourcing – you will work with Project Management and Operations Management teams to develop and agree resourcing profiles for each project. Maintaining the agreed resource profiles within the Professional Services Automation tool.
Project Status Reporting - you will work with the Project Management team to produce fortnightly status reports on the projects currently in flight and presenting the status of the project to the Delivery Management team.
Project Financial Management & Reporting – you will work with the Project Management team and the Operations Management team to accurately forecast revenue for individual projects, ensure that services are invoiced accurately and on time, and collect debt from overdue customers.
Sales Pipeline Management – you will work with the Sales team and the Operations Management team to maintain an up to date Sales Pipeline within the Professional Services Automation tool. Working with the operations manager to forecast sales to revenue pipeline.
Bid Management – you will assist in the production of customer Requests for Proposal (RFP). Managing the delivery of various contributors ensuring a timely and quality response.
You will also be required to provide general support or assistance as required by the project management office. Complies with all confidentiality and non-disclosure policies and/or agreements and ensures security of information at all times.
MINIMUM ESSENTIAL REQUIREMENTS:
Currently studying towards, or already obtained, at least a Level 6 bachelor's degree in a relevant subject
Ability to carry out responsibilities in accordance with company policies, procedures and processes
Personal time management and planning skills, with ability to work with minimal supervision
Ability to deliver tasks within a given timeframe
Demonstrate a willingness to learn
Good verbal and written communication skills with both staff and external stakeholders
We all work in teams here in Kainos – a proven ability of strong team skills, including taking direction from others, is crucial
Be amicable and approachable with a mature, collaborative style
No experience required.
DESIRABLE:
Ability to work efficiently in a fast-paced environment and make sensible decisions
Previous experience in a similar role
Experience with Office 365 Suite (Word, Excel, Outlook) or equivalent
Familiarity with JIRA, Kimble, SharePoint or Workday
THINGS TO KNOW BEFORE APPLYING:
At Kainos, we work with a diverse range of clients and some of our projects require travel. If travel were required, we will endeavour to keep this to a minimum and ensure sufficient notice is provided.
We’re looking forward to receiving and reviewing your application. We strongly encourage you to apply early. If a high number of applications are received, this role may close earlier than the advertised deadline. In cases where a large volume of applications is received, the recruitment team will apply enhanced criteria to refine the shortlisting process.
We wish you all the best with your application to Kainos and look forward to hearing from you soon!
TIMELINES
Closing Date – Friday 18th October
Virtual Assessment Centre – 5th – 14th November
Outcomes Communicated – 25th – 29th November
Start Date – June 2025